Setting up your G Suite email account in Outlook

BEFORE YOU START

Please sign into your G Suite account at https://mail.google.com and ensure the following are enabled first:

  1. Enable IMAP on your G Suite email account. Follow the instructions for Step 1 of this link: https://support.google.com/mail/answer/7126229?hl=en
  2. Next, please follow this link: https://www.google.com/settings/security/lesssecureapps and ensure "Access for less secure apps" is turned on.
Once the above is completed, open Outlook and follow the next steps:
  1. On your Outlook program, click on File -> Add Account
  2. Select the option Manual setup or additional server types and click Next
  3. Next on Choose Service, select POP or IMAP and click Next
  4. On the next page, fill in the fields with the following information 
    a. Your Name - Your name to help identify this inbox e.g. "John Smith (G Suite)"
    b. Email Address - Your G Suite email address 
    c. Account Type - IMAP
    d. Incoming mail server - imap.gmail.com
    e. Outgoing mail server (SMTP) - smtp.gmail.com
    f. User name - Your G Suite email address
    g. Password - Your G Suite email password
  5. Before you do anything else, click on the More Settings... button
  6. Click on the Outgoing Server tab and make sure My outgoing server (SMTP) requires authentication is ticked
  7. Click on the Advanced tab and enter the following under "Server Port Numbers":
    a. Incoming server (IMAP) - 993 
    a(2). Use the following type of encrypted connection - SSL
    b. Outgoing server (SMTP) - 465 
    b(2). Use the following type of encrypted connection - SSL
  8. Once finished, click on the OK button and click on the Next button
  9. Outlook will now attempt to send a test email to your G Suite account. If successful, click the OK button and you should now be able to send and receive email from your G Suite account to your Outlook program!
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